Reps/Council/WorkWeek July2011

Overview

Members of the ReMo provisional council met in Paris for a 3 days of discussions, brainstorms and workshops to discuss and plan for phase 2 of the Mozilla Reps program and define a roadmap for the next 6 months.

Date

Friday July 8th to Sunday July 10th, 2011

Location

Mozilla Paris office 28 boulevard Poissonnière 75009 Paris FRANCE

See map: http://bit.ly/ji0Yql

Participants

• Brian King (Slovenia)
• Guillermo Movia (Argentina)
• Majken Connor (Canada)
• Pierros Papadeas (Greece)
• Rami Khader (Jordan)
• Ruben Martin (Spain)
• Viking Karwur (Indonesia)
• Vineel Reddy Pindi (India)
• William Quiviger (France)

Guest participants on Friday

• Jason Haas (Mozilla Community Manager - Students)
• Chris Hofmann (Mozilla Director of Special Programs)
• Chris Beard (Mozilla Chief Engagement Officer)

Discussion topics and idea (not in any order of importance)

Administration

• defining/assigning specific tasks/goals to reps every month/quarter
• vouching procedure
• SIGs (fleshing out Marketing, PR, l10n special interest group wiki pages)
• SOP 2 minute screencasts
• future of provisional council (rotation every 6 months if voting system not yet implemented?)
• dynamic check list that displays progress of mentorship and beyond...
• should english-speaking skills be mandatory to fully participate in ReMo?
• do some see ReMo as possibly alienating some members of the community? Are we creating a separation between reps and non reps?
• how can we best fold/integrate Student Reps into ReMo?
• How could we expulse/dismiss somebody of ReMo program?
• Knowledge transfer to the next ReMo Council (Lessons learned)

Outreach

• Interviews of council members (30 second clip)
• content and format of weekly updates to be sent on reps-general and reps-webdev mailing lists

Events

• Rep training workshops (video tutorials and physical training sessions)
• ReMo regional summits?
• Participation of council members in community events. Necessary?
• Could ReMo participate in Mozilla's All Hands and Brown bags meeting (remotely)

Swag

• Do we need a common «business card» for ReMo?
• Local Swag production?

WebDev

• Progress of Mozillians (phonebook) and how this overlaps with ReMo
• ReMo specific add-ons
• voting system
• how can we improve existing forms (application/budget/swag) etc...

Monitoring

• Monitoring Reps: One idea ... a feedback form where other community members can write comments about Reps
• how can we best monitor progress without spamming Mozilla reps

Rewards

• rewards (karma points?) --> when you reach a certain level of points you get a cool prize? dangers of doing that?
• Mozilla Rep of the week/month? (ie. weekly or monthly highlight of outstanding reps?)

(Tentative) Schedule

This is a tentative schedule. Please feel free to edit and tweak as you see fit. We'll be discussing this on Sunday during our council meeting.

7-July (arrival day) THU

• rest and relaxation before the intense 3 days
• possible prep-dinner in the evening for those who have already arrived but NOT mandatory

8-July (Day 1) FRI

• 08:30 - 09:15 Welcome breakfast at the Club Confair
• 09:15 - 09:30 Intro by William/Pierros
• 09:30 - 10:45 "Who am I" presentations from each participant (presentation template to be distributed shorty)
• 10:45 - 11:30 Presentation + Q&A with Chris Beard
• 11:30 - 12:15 Conversation with Chris Hoffmann on community building
• 12:30 - 13:30 Lunch at Kiku
• 13:30 - 14:30 Brainstorm with Jason Hass on Mozilla Reps, Students, Universities and beyond
• 14:30 - 16:30 General discussion: what's working? what's not working? ways to improve moving forward?
• 16:30 - 17:00 Coffee/Snack break
• 17:00 - 18:00 Task planning for the next two days (*)
• 18:00 - 19:30 Free time
• 19:30 - 21:30 Dinner at Galopin
• 22:00 - 23:00 Paris boat ride

(*) - identify key areas that need improvement
- SOPs that needs to be tweaked/drafted
- SIG pages that need to be defined/created
- video tutorials that need to be created

9-July (Day 2) SAT

• 10:00 - 10:30 Breakfast + short recap of tasks defined earlier
• 10:30 - 12:00 SOP sprint (discussion on SOPs + editing, drafting, creating SOPs)
• 12:00 - 13:30 SIG sprint (discussion on SIGs + editing, drafting, creating SIGs)
• 13:30 - 14:30 Lunch at le Café Delaville
• 14:30 - 16:30 Video/Screencast workshop (unleash the director in you!)
• 16:30 - 17:30 ReMo Add-ons brainstorm (over coffee and snacks)
• 17:30 - 19:00 Brainstorming and planning of ReMo voting system
• 19:00 - 20:00 Free time
• 20:00 - 22:00 Dinner at Zango
• 22:00 - 00:00 Fun evening activity (TBC)

10-July (Day 3) SUN

• 10:00 - 12:00 Brunch at Le Brebant + short recap of tasks/discussions of Day 2
• 12:00 - 13:30 Planning and design of ReMo "reward" program
• 13:30 - 15:30 ReMo WebDev status + next steps
• 15:30 - 17:30 Drafting of 6-month roadmap integrating objectives + goals
• 17:30 - 20:30 Free time
• 20:30 - 22:30 Goodbye dinner

11-July (departure day) MON

• goodbye breakfast - boohoo :(

Logistics

Questions about logistics? Contact William Quiviger (wquiviger at mozilla dot com) or on his mobile at +33 6 26 05 17 84

Hotel

Paticipants will be staying at the Hotel Ibis Grands Boulevards, a 5 minute walk from the Paris Mozilla office.

Hôtel ibis Paris Grands Boulevards Opera 9ème
38 Rue du Faubourg Montmartre
75009 PARIS

GPS :N 48° 52' 27.61 E 2° 20' 31.19
Metro: Le Peletier (line 7) or Grands Boulevards (line 8, 9)
See hotel website
See work week map: http://bit.ly/ji0Yql

NB: although the hotel room is pre-paid by Mozilla, you will be asked to leave your credit card number at the reception desk as a garantee in case of damages and/or extra expenses such as mini-bar items, room service etc.

Food

Breakfast, lunch and dinner will be organized and paid for by Mozilla from the morning of July 8th to the evning of July 10th. Free snacks and drinks will be provided throughout the work week.

Pierros will send an email a few days before the work week to tell you where and at what time to meet for an informal prep-dinner on Thursday evening. NB: if you have special requests in terms of food, contact Pierros or William!

Friday

• Breakfast (8:45 - 9:15): Club Confair (54, rue Laffitte,75009)

• Lunch (12:30 - 13:30): Kiku (56 rue Richer, 75009 Paris)

• Dinner (19:30 - 21:30): Galopin (40 Rue Notre-Dame des Victoires 75002 Paris) http://brasseriegallopin.com

Saturday

• Breakfast (9:00 - 9:30): Mozilla Paris office

• Lunch (12:30 - 13:30): Le Delaville, 34 Boulevard Bonne Nouvelle, 75010 Paris

• Dinner (20:00 - 22:00): Zango, 15 rue du Cygne 75001, Paris

Sunday

• Brunch (10:30 - 12:30) at Le Brebant

Work

Friday

Because of the size of the group, we will not be able to hold the first day of the meeting at the Mozilla Paris office. Instead, the group will meet in a meeting room at the Club Confair, located a short walk from the iBis hotel.

Club Confair
54 Rue Laffitte
75009 Paris
See map: http://bit.ly/ji0Yql

Saturday & Sunday

We'll meet the following two days in the Mozilla Paris office as it is more suited for break out sessions and workshops.

Mozilla Paris office
28 Boulevard Poissonnière
75009 Paris
1st door code : 35A74
2nd door code : 61B35
1st floor, door on the left.
Metro : Grands Boulevards (line 8)
See map: http://bit.ly/ji0Yql

Transport

Getting to/from the Mozilla office to/from your hotel

It's a short 5 minute walk.

If you're heading towards the office, head south on Rue du Faubourg Montmartre and then turn left on Boulevard Poissonnière until you get to number 28.

If you're headed to the hotel, west on Boulevard Poissonnière then turn right on Rue du Faubourg Montmartre until you reach the hotel.

See map: http://bit.ly/ji0Yql

Getting to hotel from CDG airport

Taxi: it will cost you 60-70 EUR and it will take you 30min-50min depending on traffic.

Bus: it will cost you less than 20 EUR for a return ticket and it will take you 60 min. This special bus is called the "Roissybus" and you can buy a ticket at an automatic machine or at a human ticket counter.

• Frequency of departure from Charles de Gaulle >> Paris (Opéra) : 6h00 à 20h45 every 15 minutes

The Roissybus will end its journey near the Paris Opera house, on the corner of rue Scribe and rue Auber. From there, it's a 10 min walk to the hotel.

See map: http://bit.ly/ji0Yql

Train: it will cost you less than 20 EUR for a return ticket and it will take you 50 min. You can buy a ticket at an automatic machine (only accepts EU credit cards though) or at a human ticket counter.

• From the airport, take the "RER B" train going towards Paris and get off at "Gare du Nord" then take the metro line 4 that goes towards "Porte d'Orléans" and get off after just one strop at "Gare de l'Est". Then take line 7 that goes towards "Mairie d'Ivry" and get off at "Le Peletier". You're then a few minutes' walk to the hotel.

See map: http://bit.ly/ji0Yql

Getting from hotel to CDG airport

Frequency of departure of bus from Paris (Opéra) >> Charles de Gaulle :
- 05h45 à 20h00 : 15 minutes
- 20h00 à 22h00 : 20 minutes
- 22h00 à 23h00 : 30 minutes

If want to reduce both your carbon footprint and your expenses, take the train.

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Getting from ORY airport to hotel

Taxi: it will cost you 40-60 EUR and it will take you between 30min-50min depending on traffic.

Train: it will cost you about 20 EUR for a return ticket and it will take you 50 min. You can buy a ticket at an automatic machine (only accepts EU credit cards though) or at a human ticket counter.

• From the airport, take the "OrlyVal" which takes you in less than 8 minutes to "Antony" station (in the south of Paris). Then, with the same ticket, take the "RER B" train going to Paris (ie. towards Aeroport Charles de Gaulle or Mitry) and get off at "Chatelet-Les Halles" then take the metro line 7 that goes towards "La Courneuve" and get off at "Le Peletier". You're then a few minutes' walk to the hotel.

See map: http://bit.ly/ji0Yql

Paris Metro

From Friday to Sunday, William will be distributing metro tickets to all participants which you'll be able to use for your comings and goings by metro.