Events/Basic Checklist

First Steps

Before decide participate in an event, would be ideal to ask these following questions

Place/City

• Do we have local community there?
  • Ideally at least 2 mozillians/reps
• Costs of the travel and stay
  • check travel options
• Importance of the event (locally and globally). Usually this has to be inquired if it’s the first time the event take place.

Date

• Do we have mozillians available that could assist?
  • Are local community aware of this event?
• Check if there are other event more important for the same dates
  • Does the community are already committed with other events in the same period?
• Ideal timeline is 2 months to prepare. Try to reject invitation with less than 2 weeks notice

Audience

• Is the audience relevant?
  • What kind of public are the target of the event?
• Why could be relevant for us?
  • Could we engage with the attendees in any way??
• If the event is technical: Does it something related to Mozilla and its projects?
  • check for dev-rel calendar, and/or fill a bug under dev-rel
• Corporate events: Check for the other companies that will assist, and check the event topic to see if it’s something more FLOSS oriented.
  • check for brand events calendar, or dev-rel calendar. Contact owners before fill a bug.

Attendees

• Check relation cost/effectiveness of the amount of people
  • Do we have booth?
  • Do we have enough volunteers to help and attend the booth?

Sponsoring

• Is mandatory to participate in the event?
• What does it includes?
• Does it includes promotion in the web/media?
• What does entitle us at the event?? (how many free tickets we have, etc).
• Booth is included or has to be paid separately?
• Check the updated branding style
• After we decide to participate, there are more stuff to be aware:

C4P

• Check deadlines
• Possible interesting for Mozilla Staff?? (check topic of the event, and/or fill a bug under dev-rel for a mozilla speaker)
• Time/format of the talk/workshop

Booth

• What sizes are available?
• Location of the booth at the event
• Do we have enough mozillians to be at the booth, and participate in the talk/workshop??
• Set shifts to attend the booth

Swag

• Do we have swag left in the community?
• Do we need swag for the event?
• Check to request swag to reps
• Check swag options, not every swag fits for every event.