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'''What is it?''' -- Multiple team meetings, happening in the same city, at the same time + some opportunity to get together as one big group as well as with other teams as it makes sense. Then, on the last day, we have a fun social event for all, Mozilla-style!
'''''The information on this wiki primarily applies to Full time and contractor staff. If you are a volunteer contributor or intern, please inquire to your coordinator. '''''
=='''Dates, Location and Weather'''==
Monday, December 5 - Friday, December 9, 2016 (travel days are Monday the 5th & Saturday the 10th*) in Waikoloa, Hawaii.
''*For those countries where rest time is required on weekends (vs. work travel), Mozilla will cover a return on the next available work day, if you choose. This needs to pre-approved and pre-arranged.''
=====Weather=====
[https://weather.com/weather/monthly/l/USHI0090:1:US Average temperatures range] from lows of 61 to highs of 78 Fahrenheit (16 to 25 degrees Celsius). Please note, the weather report comes from the other (and wetter) side of the Island. Waikoloa gets about 8 inches of rain per year.
=====Culture=====
=='''Registration'''==
This is an invite-only event.
Onsite registration/info desk will be in the Convention Center Lobby.
=====New Hires=====
We have a process to identify new hires each Monday and will invite them to book travel. No action necessary from managers other than to let them know about the event. Due to hotel booking requirements the final day to ask for a new hire to attend is November 1, pending availability. Please work closely with your recruiting manager as they are aware of all deadlines.
=====Participation of Volunteers=====
The process for nominating volunteers is outlined here: [[All Hands/2016 Hawaii/Volunteer nominations]]
=='''Travel'''==
Please do not book any travel to Hawaii until you receive an announcement via email. Personal expenses may not be approved.
=='''Participation Guidelines'''==
Prior to our All Hands, we’d like everyone to read our [https://www.mozilla.org/en-US/about/governance/policies/participation/ Community Participation Guidelines] and in registration check a box confirming you’ve done it and understand that these guidelines are in effect at all Mozilla events.
We also want to call out that for this event specifically, if you experience, or see someone else experiencing practices which are counter to these guidelines or, more specifically, to our policy against discrimination and harassment (which staff can access via the mana here), you should contact Allison Banks, abanks@mozilla.com, Brianna Mark, bmark@mozilla.com or Larissa Shapiro, lshapiro@mozilla.com who will assist immediately.
=====Schedule at a Glance=====
* [https://docs.google.com/a/mozilla.com/spreadsheets/d/1x2J_1z3LLyMGYVK3mJ8peVhuPbTJ2If6P3LIN2xqCaw/edit?usp=sharing Schedule].*subject to change*
* [https://wiki.mozilla.org/All_Hands/2016_Hawaii/electives Electives overview]
* [https://wiki.mozilla.org/All_Hands/2016_Hawaii/electivesubmissions Descriptions for all submitted electives]
===The Hawaii All Hands Event Calendar===
Our event can be found on Sched here: https://hawaiiallhands2016.sched.org
=====Create an account=====
We don’t recommend using the same email & password as anything like bank accounts, etc. We care about your security!
If you already have a Sched account from London, Whistler or Orlando, it still works, just log in with that.
=====Add items to your calendar=====
Just hit the circle on any agenda item to add it to your calendar (you do need to have an account & be logged in to do this)
You can also share a link to meetings to invite others. Go into the meeting and copy the short link. You can email that out to anyone and they can quickly add it to their calendar.
=====Subscribe to GCal Calendar Link=====
Click on the mobile phone on the right hand side of the screen. All the calendar options are available here.
You have the option to choose ALL meetings or YOUR meetings. Unless you have 400 items on your calendar, just select your calendar. It will add anything on your calendar to your GCal (also an option for Outlook and iCal). It syncs once per day.
The "only syncs once per day" only applies to Google Calendar. With almost all other clients (like Apple Calendar, Outlook, or the calendar app on your phone) you can set the refresh interval, and Sched's instructions recommend 1 hour.
=====From Mobile=====
Visit https://hawaiiallhands2016.sched.org/mobile from any mobile device - bookmark or add to your homescreen for quick access. There is a bonus icon you get by doing this. It caches the last time you opened the page offline and refreshes anytime you are connected.
=====Cool things=====
'''Filters'''
We have better (much needed) filtering functionality. You can filter by:
Departments (ex: Firefox or Engagement)
AND
Functional Teams (ex: Dev Tools or Community Marketing)
*Search by Room, Speaker/Leader
'''Further Filtering'''
*Audience - who should be there (ex: Team only or Invite)
*Homerooms (you can quickly see what is happening in homerooms, by team) - why do you care? If you have a cross team meeting in their room, its a quick way to search
*Views - Lots of view options. It defaults to the simple view, but there are quite a few options.
=='''Monday Night'''==
Aloha Welcome Reception
Monday, December 5th, 5:00 pm - 8:00 pm
Hawaii inspired appetizers and entertainment.
Kona Pool
=='''Hawaii All Hands Plenary Session'''==
'''Welcome Plenary'''
Tuesday, December 6th
9:00 am - 11:00 am
Monarchy Ballroom
Immediately following the Plenary, we will take an all company photo.
We will not be streaming the Plenary session on AirMozilla, but they will be recorded and a link to the recordings will be emailed to staff.
=='''Tuesday, Wednesday & Thursday Nights'''==
Tuesday, Wednesday and Thursday evenings will be of your own to structure as you wish. Given how much you all seemed to like a more flexible dining experience, these three evenings will be of your own to structure as you wish.
Here is how this will work:
For each of these three evenings, once your meetings have concluded, you and your team, friends, new acquaintances, are free to enjoy the restaurants at the resort. Each of you will have a guestroom credit of $180 USD over the three days (or ~$60/night).
This amount includes:
*Meal cost, including tax and gratuity
*Any beverages
Anything over the $180 for the three evenings will be your own expense.*
We have worked with the hotel to ensure all of their restaurants extend their hours to accommodate us.
=='''Friday Night'''==
Our Friday Night Event is a mozilla Luau Dinner on the Palace Lawn from 6-8 pm, following by an after party from 8-11 pm in the Ballroom with DJ, Dancing, Karaoke, Games and spaces just to hang.
=='''Travel'''==
=====Delays, Cancellations or Travel Interruptions=====
If your flight is delayed or cancelled, work with the airline in the airport to get re-booked & accommodated. Please email mozilla@shworldwide.com if you get delayed or cancelled and it will impact your arrival by 6 or more hours. We need to ensure your hotel reservation is kept (little known fact, they cancel them if you don't show up) and make sure you are taken care of for anything related to your arrival when you do get there.
====Arriving Early/Departing Late Guidelines====
