User:Callek/Trimmed Coincidental work weeks/2015 Whistler
Contents
Dates, Location and Weather
Monday, June 22 - Friday, June 26, 2015 (travel days are Monday & Saturday*) in Whistler, British Columbia, CANADA (various venues, all within Whistler Village. Feel free to use/edit this OpenStreetMap version)
Downloadable and printable map
Arriving at Vancouver International Airport
- Documentation for Canadian Customs
We have informed Canadian Customs about the Whistler Work Week. It is recommended that you carry this letter from Canada Border Services Agency with you while traveling and present it to any Border Customs Agent.
- If you're flying from outside of Canada
- You'll be handed a Declaration Card(PDF) on your flight. Fill out this card out before you land:
- the purpose of your travel is "Business",
Ground Transportation to/from YVR
Ground transfers via bus from Vancouver Int’l Airport to Whistler will be provided on Monday, June 22nd and from Whistler to Vancouver Int’l Airport on Saturday, June 27th.
Ground Transportation Contact Phone Numbers Arrive to YVR and can’t find a Greeter? Wondering where to go to catch your shuttle? Please call/text: 604.938.3531 or 604.905.7779 or email korrinb@shworldwide.com
Need to update us with new flight information? Want to request a new departure time? Please call/text Korrin Bizek at 425.444.4279, or email at korrinb@shworldwide.com
Arrivals
YVR Domestic Arrivals: After departing the plane, please proceed to the luggage carousel area. There you will find meet and greet staff with Mozilla signage. Follow their direction and they will show you to the bus for your transfer to Whistler. Be prepared to tell the driver your hotel location so they can ensure you and your luggage make it to the appropriate location in Whistler.
YVR International Arrivals: After departing the plane, gathering your luggage and clearing customs please proceed through the double set of glass doors. Once through you will find your meet and greet person, with a Mozilla sign. Follow their direction and they will show you to the bus for your transfer to Whistler. Be prepared to tell the driver your hotel location so they can ensure you and your luggage make it to the appropriate location in Whistler.
Departures on 6/27
Shuttles will pick up from each hotel. There will be a staff person in each hotel lobby to help you. We will post a list with your assigned departure time. Please be ready in the lobby of your hotel at this time.
Food & Drink
All meals (breakfast, lunch and dinner) will be provided and paid for centrally. It is all local, fresh and delicious. Any other food or drink expenses (including room service and in-room minibar charges) will be the responsibility of the attendee.
- Menus: Here are menus! This doesn't include snacks, which there will be plenty of.
Welcome Reception on Monday
From 7 pm to 9 pm, we'll be showing off a bit of Whistler cuisine with plenty of food and drink + some local entertainment. The Information Desk will be open for any questions. Stay as long as you like (or go explore).
Breakfast Daily
Breakfast (including espresso) will be at the Whistler Conference Centre daily, Tuesday through Saturday. Check sched for exact timing each day.
Lunch Daily
Lunch on Tuesday and Thursday will be boxed lunches that you can grab as you leave the All Hands and take where you want. Eat with the bears, eat with your colleagues - totally up to you.
Lunch on Wednesday & Friday varies a bit based upon where your meetings take place:
- Lunch at Whistler Conference Centre will be those meeting at WCC, Delta, Aava, Pan Pacific Mountainside, Pan Pacific Village Centre and Crystal Lodge.
- Lunch at Hilton for those meeting at Hilton
- Lunch at Westin for those meeting at Westin
- Lunch at Fairmont for those meeting at Fairmont
- Lunch at Four Seasons for those meeting at Four Seasons
Dinner on Tuesday & Thursday
These will be at various restaurants in Whistler Village - at your choice and for you to go when you like. You will be provided meal voucher tickets on arrival in Whistler that will be valid for Tuesday and Thursday evenings. This list shows the restaurants that are participating, with details about hours, menus, etc. Restaurants not on this list are not participating (and may not be expensed). Amounts above the voucher value ($40) may not be expensed.
Dinner on Wednesday
We have a group dinner for everyone at the Squamish Lil'wat Cultural Center from 6 pm - 10 pm, with dessert and local music at the Fairmont after. Add it to your schedule here
Friday Night Party
So excited! Will be lovely. We'll feed, water & entertain you.
We’re going for a lumberjack chic vibe, being in the mountains. What that means exactly, is up to you. The party is at 6,000 feet, so it could be chilly, even snow. Keep that in mind when considering your wardrobe.
Gondola rides will start at 6:30 pm.
Schedule, Sched and Tracks
Here is a high-level schedule for Whistler (some things may shift but the event start and end times are firm).
Scheduling Tool
For Whistler, we’re using Sched as our online scheduling tool. This replaces the giant spreadsheet we had last year and is where you go when you need to know where to be and when. This is a public website. Thus, anything we put into our session summaries or anything you sign up for is public. Think of this as twitter - if you wouldn't tweet it, it probably shouldn't be right IN sched. It could be in a link (with @Mozilla only access). Because of that, we shouldn’t use sched for Legal or proprietary information and anything about partners, vendors and the relationships with each
https://juneworkweekwhistler2015.sched.org/
Tracks Open to All
Mozilla-Wide 'Science Fair' (& Drink)
On Tuesday from 5pm - 7pm Mozillians will be showing off their projects at our first-ever Work Week “Science Fair.” This will be an informal gathering where you can demo your latest stuff. Did we mention this is over drinks?
- When & Where. Tuesday June 23, 5pm - 7pm at Whistler Conference Centre Grand Foyer (go to the main lobby right outside the Sea to Sky Ballroom where we have our all-hands sessions)
- What will I see? Check out who is showing off what here.
- Questions? Ask Diane Tate <diane@mozilla.com>
Data, User, and Market Insights Track
On Thursday afternoon, at the Four Seasons Piccolo room, Mozillians from throughout the Project will make short presentations about what they are working on in the area of better understanding our users. The initial calendar is available here. Watch this space or the sched.org (http://sched.co/3Wyo) for further details.
FAQ
Anything not covered here, please add to this document and we'll answer
Extra Curriculars
If you have one to propose, add it here with a sign up link. Note that these things are self-organized and self-funded.
Whistler Activities - Discount Link
We’ve also negotiated some discounted rates on some fun things to do in and around Whistler and that list is here
