Summary

The Mozilla project is governed by a virtual management team made up of experts from various parts of the community. Some people with leadership roles are employed to work on Mozilla and others are not. (Mozilla Roles and Leadership)

Email addresses are often a statement of identity or relationship. We are currently using our organizational structure as a way to set up email addresses and this is presenting a fractured identity for the range of individuals “speaking for the Mozilla project”.

Current State

Mozilla currently has several "branded" email addresses in use:

• @mozilla.com
• @mozillafoundation.org
• @mozilla.org
• Regional community addresses, such as @mozilla-hispano.org

While there has never been any formal process for determining membership under "@mozilla.org", there have been guidelines for the others.

The mozilla.org domain is wide-ranging and denotes paid or volunteer relationships with the Mozilla project as a whole.

Historically, @mozilla.org represented "mozilla.org staff", the virtual organization that guided the Mozilla project, spoke for the project, developed and implemented policy for the project. These addresses have not been issued for several years and are not in wide use today.

Regional community addresses are managed by local community leaders based on criteria those communities have developed.

Note: Until recently Mozilla's web sites had a similar fractured system where a wide variety of domains were used to host Mozilla content. That was addressed in the Domain Name Strategy that consolidated most sites under the mozilla.org domain. It was felt this "One Mozilla" approach would help us tell our story better and focus people on our mission instead of our internal structure.

Relevant links

• https://blog.lizardwrangler.com/2005/02/24/email-addresses-mozillaorg-and-the-mozilla-foundation/
• https://blog.lizardwrangler.com/2005/02/07/mozillaorg-staff-and-mozilla-foundation-employees/

Proposed Policy

mozilla.com & mozillafoundation.org

The @mozilla.com and @mozillafoundation.org domains denote employment relationships with the Mozilla Corporation and the Mozilla Foundation, respectively. As such, they are reserved exclusively for paid-staff.

mozilla.org for paid-staff

To best reflect Mozilla's purpose as a non-profit mission first, paid-staff will also have @mozilla.org email addresses.

[Need more substance?]

mozilla.org for Reps

It is clear that Mozilla Reps benefit greatly from having a @mozilla.org domain as it increases their credibility as representatives of Mozilla when communicating, on Mozilla's behalf, with the outside world.

Attribution policy for Reps

@mozilla.org email addresses are attributed to Mozilla Reps who have demonstrated outstanding leadership in the Mozilla Reps program and a deep commitment to the project.

Any Mozilla Rep can request a @mozilla.org and each request must go through a rigorous vouching process overseen by the Mozilla Reps Council, based on the following criteria.

Process to obtain a @mozilla.org email address:

To obtain a @mozilla.org email address, the Mozilla Rep must :

1. submit an IT bug
2. leave a comment on the bug detailing their mission statement following the template found here [LINK]
3. Cc their mentor so that the mentor can vouch for or reject the Reps request
4. If request is vouched by a mentor, the request is then carefully reviewed by the Mozilla Reps Council for a final approval, based on criteria defined by the Mozilla Reps Council (see: https://remo.etherpad.mozilla.org/email-attribution-criteria )
5. If a request is approved, the Mozilla IT team will create the email address and send all account info to the Reps' bugzilla email

Do's and Don'ts The @mozilla.org domain should be used for:

• email correspondence pertaining to matters relevant to the Mozilla project and its advancement
• signatures on business cards, letterheads, email addresses

The @mozilla.org domain should NOT be used:

• to communicate on matters that are NOT relevant to the Mozilla project
• to deliberately mislead people in thinking that you are a paid employee at Mozilla

Questions/Suggestions:

• Would it be a great idea to make past Reps of the Month automatically given an mozilla.org email address? (ie, review/vouching process is waived)

Regional Community Addresses

Regional Communities will continue to set their own direction and policy with regards to adding email addresses for active Community members.